4 Top Tips & Tools for Remote Workers

As reported in The Telegraph last year, commute times have hit an all-time high of 48 minutes on average for the regular knowledge worker in the UK. This means 48 minutes of driving, stopping, refuelling petrol, and so on. Or for those in major metropolitan areas, 48 minutes spent in a coughing crowd.

If we do that math, for a knowledge worker working 200 days a year, 48 minutes equates to over 186 hours! That is four and a half 40-hour weeks! What could you do with that time.? A 2017 Gallup survey of 15,000 working adults showed that 43% of respondents said they spent time in 2016 working remotely; 31% were even said to do so four or five days a week.

And this figure is growing. The ability to save time and money are perhaps two of the greatest needs today. In fact, these are often cited as the primary reasons knowledge workers choose to work remotely. And for employers, the reasons are even more critical. Instead of looking for employees in one area only, you are able to expand your search nearly anywhere.

In an office setting the distractions can be numerous. From last-minute meetings to hallway conversations, there is seemingly no clear way of working without the potential for significant delays. Not only will you potentially save on the 186 hours, but also limit your distractions as well.

Few remote employees work in their pajamas, contrary to popular belief. Instead, remote workers are able to develop their own independence and rituals. This allows for a tremendous amount of flexibility in how and when a remote worker wishes to accomplish tasks. But at the same time, remote workers must be able to find their own ways to stay motivated and disciplined throughout the day.

But as alluring as working from the comfort of home is, this can also bring challenges. Some remote workers find it challenging to truly unplug from the rigours of the day. Emotionally, the stress of the day is still present, whereas, with those working full time out of an office, you might feel a bit more detached when home.

1: Staying connected is critical to your success

Just because everyone is spread far and wide, that doesn’t mean it has to stay that way. There are loads of virtual meeting tools available to get your team together online or organise location-specific meetups in person.

There’s no way you’ll be able to relocate everyone, but having a staff meet-up once a year is not out of the question. It doesn’t have to be work- or project-related, either. There are plenty of team-building exercises and fun events you can plan.

You might be wondering how something like this would help productivity. It allows your team to get to know one another better and bond. That will strengthen teamwork and collaboration, which will result in a better working environment for everyone — even when that team is spread apart. There are also a variety of tools, including collaboration platforms and strategies, to help your team become more productive and stay connected.

2: Bring everyone together through one system

Think of this as the oldie-but-goodie tip. At the most basic level, teams need to be able to stay in touch in a reliable way. A team separated by distance will need multiple ways to communicate, including a traditional phone system.

There are many kinds of cloud-based platforms, VoIP providers (voice over IP) and traditional landline solutions. The best system for your business and team will depend on your individual needs. You should definitely have a phone system installed at your main location, and set it up so remote workers can tap in.

It’s possible to have your phone system integrate with desktop apps or employees’ mobile phones, which is something you may want for additional flexibility and team efficiency. Not only will your teams be able to communicate with one another from wherever they are, but integrations with tools like Salesforce can even allow you to keep records of calls and call times automatically.

3: Modern chat & collaboration tools add extra support

Chat tools and collaboration platforms are also necessary when used alongside a more traditional communication system. Get your team on board as soon as possible!

That means choosing a platform and deploying it immediately. They allow you to keep track of your entire team and set deadlines for specific tasks.

You can see who’s working on what, and when they will be finished. Team members can also get support and chat with anyone on the team when they need advice or guidance. Think of them as social networks for work.

4: Cloud storage simplifies document sharing

Normally, if you want to take your work with you, you have to transfer documents and files to a portable drive or physical media. Then, you must carry that media with you at all times. Cloud storage simplifies this by allowing you to store important documents on a remote server, which you can tap into from anywhere, with any device.

It’s also an excellent medium for collaboration because multiple parties can access a single document or group of files. So, ultimately, multiple team members can be working on a single project or task together. By storing documents in the cloud, you can do things like finish a business proposal during your long commute, or late at night when you’re relaxing on the couch.

This system is excellent for remote teams that divide their time between working from an office and at home. This includes services like Microsoft Office 365, Google Drive for Business, Dropbox, Box, and many others. As you can see, with just a few changes, additions or well-chosen technology services, your remote workers can be brought into the fold like never before. Has your company embraced remote working yet?

Stephanie Liais Guest Blogger The Shortlisted Magazine

© The Shortlisted – 2018

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